Grace United Methodist Church
615 North 22nd Street, Lafayette, IN 47904
615 North Twenty-second Street
Lafayette, Indiana 47904
The complete 12 page handbook is available in PDF format or you scroll down this page and read the contents
Note: you must have Adobe Reader installed to download and print PDF files. If you need the reader, click the following link to download it:
Revised: 2005, 2008, 2009, 2012, 2013
Grace Day Care is a non-profit community service located within Grace United Methodist Church. It is part of the church’s ministry with children.
The Day Care is licensed by the Indiana Family and Social Services Administration, and meets State and County requirements and regulations for health, safety, nutrition and program.
The State phone numbers are:
Division of Family and Children: 1-317-232-4468, and
Child Care Information Line: 1-877-511-1144.
Our objective is to provide safe, loving care that will enable young children to feel secure and comfortable while away from parents and home. It is also to provide developmentally appropriate activities within a Christian environment.
The program at Grace includes quiet as well as active times to ensure positive mental, physical and emotional growth, social and spiritual development. We help prepare children for school by providing activities for listening and following directions, activities for getting along in a group, and by providing many language and learning experiences.
We include prayer before lunch and snacks, and a weekly “Chapel Time” during the school year. In the summer we have a week of Bible School activities. Through all of these activities we expose the children to a loving God, and to Jesus, who sets an example of how we should treat others.
Grace Day Care serves children between the ages of three and five who may benefit from our program, and who are potty-trained. We accept Kindergartners and school-agers when openings are available and during the summer camp programs.
Enrollment is on a first-come, first-served basis, but children are admitted any time during the year, provided the total enrollment has not been met.
The Day Care will not admit or maintain any child whose needs it obviously cannot meet, or whose behavior would be dangerous for the children or staff in the center.
Yearly Registration/Supply Fee: $35.00
(The fee is non-refundable, covers special events, visitors, supplies, and a key fob and insures a place in our enrollment.)
Weekly Tuition for One Child: $125.00
Weekly tuition for Additional Child (ren) in family: $100.00
Weekly Half day Rate with lunch: $100.00
Half Day Rate with lunch: $ 22.00
Daily Rate: $30.00
Tuition fees are due on Monday. (If you pay on Friday, you must pay in advance for the next week, not behind for the past week.) If payment is not made for the current week, a $20.00 late fee will be added to the weekly fee.
The full fee is due even if a child is absent part or all of a week. Regular fees are due even if a holiday falls during the week and the Day Care is closed for the holiday.
After your child has been enrolled at Grace Day Care for 1 full year, you will be granted 1 week tuition free for family vacations. This credit can be used at any time of the year.
If your child is enrolled in Grace Readiness and your child only attends the Day Care on his/her Readiness days you are not required to pay when Readiness is not in session and your child does not attend the Day Care during those days off.
A $25.00 charge will be assessed for each returned check.
Children are to be picked up by 5:30 or a late fee will be charged as follows: $1.00 for each minute late payable directly to the closing staff in cash at the time of pick up.
If your schedule changes and you do not inform us, you will be charged normal tuition for when your child is scheduled to attend whether they attend or not.
A (2) two week notice must be given when withdrawing your child from Day Care. If proper notice is not received, regular tuition will be charged for those two weeks.
Grace Day Care is a secure facility. We have a security system which requires a key fob for entry into the facility. All Day Care children and families enter Grace at door #5. At the door you will use your fob to gain access. Everyone that is an authorized pickup/drop off person should have a fob. One (1) fob is given with your paid registration fee. Additional fobs may be purchased for $8.00. All fobs are to be returned at the time of withdraw and all fees are nonrefundable.
Hours of Operation
Grace Day Care opens at 6:30 am, and closes at 5:30 pm.
Monday through Friday, except on legal holidays.
We are closed on the following holidays:
New Year’s Day Thanksgiving Day
Memorial Day Friday after Thanksgiving
Fourth of July Christmas Day
If a holiday falls on Saturday, we will be closed on Friday; if a holiday falls on Sunday, we will be closed on Monday.
The Day Care will NOT ordinarily be closed for bad weather, however, in severe weather situations you may wish to call before coming to be sure that staff have arrived. A minimum of two staff members must be present in order to be open. If necessary we will alert the following television & radio stations for delays and closings.
WLFI-TV 18 WASK-K 105 FM Radio
WKHY 93.5 Radio WXXB-B102.9 FM Radio
If the Day Care is closed part or all of a day for bad weather, our policy states that we pay scheduled staff, therefore regular tuition is due.
Please notify the Day Care by 9:30 am if your children will be absent, late or if there will be a change in routine (such as someone other than the designated persons picking up your children).
An effective program cannot be carried out without qualified staff. The Director and lead teachers have degrees and experience working with young children. Assistant teachers, aides and other staff have a minimum of a high school diploma plus training and/or experience in preschool and child care education. Occasionally we work with high school students through the Vocational Industrial Cooperative Training programs.
Each year the staff continues their education with twenty hours of training through early childhood conferences, in-service training, etc... All staff that work directly with children are trained in first aid and CPR training. All staff has yearly TB tests and Universal Precautions training.
Applicants are screened carefully during the hiring process. References, education, and previous work experiences are verified. A national criminal history check is done through the FBI, and drug testing is required of all staff and as a condition of hiring.
Health & Safety
Your children’s health and safety are important to all of us. Please accompany children to their classrooms or onto the playground, and be sure a teacher knows they have arrived. Likewise, when picking up children, come into the classroom or playground to get them, making sure a teacher knows they are leaving. Children must be signed in and out upon arrival and departure.
Staff will require anyone picking up a child, and not known by the caregiver, to provide picture identification.
If a Court Order exists preventing a particular individual from having contact with a child, the Day Care will comply with the Order. The Day Care will keep a copy of the Court Order on file. Please make sure the office has all current court orders and guardianships on file.
If an intoxicated or impaired person insists on removing children from Grace Day Care, the Day Care will immediately report the incident to the local Police agency.
Within thirty (30) days after enrollment or no earlier than twelve (12) months prior to enrollment, each child must have written verification of a physical examination by a physician or a nurse practitioner. This must include a current and complete record of immunization history showing month, day and year of each immunization.
Illness & Communicable Diseases
If children become ill during the day, are vomiting, or have a temperature of 100 degrees or higher, parents will be notified to come for them. Keep children home if they:
· have a fever or have had a fever during the previous 24 hours
· have a heavy nasal discharge
· have a constant cough
· seem tired, fussy, cranky, not their usual selves
· have symptoms of a possible communicable disease, such as sniffles, reddened eyes, sore throat, headache, or abdominal pain, especially if accompanied by fever and/or spots
Please notify Grace if children have a communicable disease. Likewise, we will keep you informed of communicable diseases to which children have been exposed.
If your child is hospitalized for an illness, no tuition will be charged until your child returns with a doctor’s note stating the reason for stay and if the child is free to return to Day Care.
If your child is not at school for more than 2 consecutive days due to an illness, Grace Day Care will require a doctor’s note for your child to return.
In the event of a serious illness outbreak (including but not limited to H1N1 flu), Grace Day Care will make every effort to remain open.
We encourage frequent hand-washing and sanitizing, as well as coughing and sneezing into elbows.
Part-time staff will be asked to work more hours and substitutes will be called in if regularly scheduled staff become ill and cannot work.
Children and adults must be free of a fever for 24 hours without the use of medication before returning to Day Care.
If we cannot maintain safe child-ratios, the Day Care will close for a temporary time.
Families of children attending the Day Care, State Licensing Agency, and County Health Department will be notified if we close.
We will follow guidelines and recommendations of the County Health Department for reopening.
Medicine can be given at Grace only if authorized in writing by a parent or guardian. If the medicine does not contain a pharmacy label, it must also be authorized in writing by the child’s physician. Inhalers, puffers, or other asthma treatments may be given up to two times daily, if properly authorized. Creams, ointments, and other topical products may be applied on children if authorized by parent and/or physician. Medicine is administered by the Director or designated staff person.
In case of minor injury, Day Care staff will administer appropriate first aid. Parents will be contacted immediately if an injury is more serious. If necessary we will also call an ambulance or paramedics. Until a parent, physician, or paramedic arrives, the Director or a lead teacher will be in charge and make all decisions about care of the child. It is to your child’s benefit to keep us updated with all current emergency contacts, phone numbers, and medical information. All staff is trained in first aid, and there will always be a minimum of one staff person trained in CPR on the premises.
Abuse & Neglect Reporting Policy
Suspected child abuse or neglect will be reported to the proper authority whether the suspected abuse took place while a child was in the care of the child care, or whether the suspected abuse took place elsewhere. Confidentiality of all information will be maintained. Day Care staff is trained yearly in recognizing and reporting child abuse and neglect.
Emergency Evacuation Drills
Grace Day Care conducts monthly fire drills, and timely tornado and earthquake drills.
All children are expected to take part in a daily nap time after lunch. Each child is provided with a blanket and cot which the Day Care has laundered and sanitized on a regular basis. Children sleep on the same cot each day. They may bring ONE soft toy for resting. No large pillows, please.
Soft, calming music is played during the rest time. Children are encouraged to sleep, or at least rest quietly, but they may be allowed to look at books or engage in a quiet activity if they cannot fall asleep after an appropriate time.
School-aged children have a quiet time after lunch; sometimes they may take a short nap.
Kid- friendly, well-balanced meals are prepared at Grace by an experienced cook. Two snacks and lunch are served each day in the dining room. A light breakfast is served upon request. Menus are posted on the office (hallway) bulletin board, in each classroom, and in the dining room.
Polite table manners and good eating habits are encouraged. Children are expected to try a taste bite of each food and beverage served. Seconds of foods and milk are available.
If children wish to bring treats or birthdays or other special occasions, please let us know in advance. Nutritious treats are encouraged; homemade foods are not allowed by State Board of Health ruling. Non-edible treats such as stickers, pencils, etc. are an alternative to bringing food.
Lockers & Extra Clothes
Lockers are provided in the hallways for coats and personal belongings. Please label each item of clothing children will bring to Day Care. Also, please keep a complete change of clothes appropriate to the current season in the locker.
We recommend that you send children to Day Care in clothing which is comfortable and appropriate for play. In warm weather, please do not send children in flip-flops or slip-on sandals without an ankle strap. Children need sturdy shoes for negotiating stairs, running and climbing on the playground.
We suggest keeping a swim suit and towel in the locker in summer for sprinkler play.
Please check your child’s locker daily for receipts, newsletters, notes, art work, etc...
Children love our large, park-like outdoor play area. This fenced, shady playground has play centers with slides, swings, climbers, and sandboxes.
There is a cement sidewalk on the playground for riding trikes provided by the Day Care. It is also a fun place for wagons and sidewalk chalk.
Sprinklers and water play activities are used on the back lawn on hot, summer days.
By State regulation we are required to go outside for fresh air each day, but we do not take children outside if the weather is excessively cold or windy.
Guidance & Discipline
Discipline is handled by emphasizing and praising positive behavior and by using positive statements. It is not our policy to use corporal punishment. Instead, we talk things out, give reminders, sometimes verbal reprimands, and redirect children to more appropriate behavior. Our goal is to help children to use their own words and solutions to solve interpersonal conflicts and assist them to make good choices.
If those methods are not effective, we may use a “time-out” where children are removed from the situation for a few minutes. Usually this gives children a chance to calm down and regain control. Or children may lose a privilege, not be allowed to participate for a short time, or be separated from another child.
In cases of consistent or more severe misbehavior, parents will be contacted so that we may work things out together. If the misbehavior continues, and things cannot be worked out, the Director may place the child on a two week probationary period. If the situation does not improve during the probationary period, parents will have one week to withdraw their child from the Day Care.
Daily communication with parents is important. This is usually done verbally and with occasional notes. A yearly written report of children’s growth and progress will be sent home in spring. If parents or staff feels it is needed, a conference can be scheduled. Newsletters are sent home monthly to inform you of weekly themes and activities, to give general information, and to list upcoming events.
We ask that you communicate to us any changes within home or family which may affect how children feel or act at Day Care. If you have any questions, suggestions or concerns, please bring them to our attention as soon as possible.
Please use the Day Care phone number to reach us. However, if the Day Care line is busy, and there is an emergency, the Church number is listed below.
Grace Day Care: 765-447-2204 Grace Church: 765-447-4152
The following daily schedule is subject to change:
6:30-8:30 Supervised Play, Center-based Activities, Art
8:30-9:15 Outside Play (Weather Permitting)
9:15-9:30 Rest Room & Wash Hands
9:45-10:00 Chapel Time (alternating Wednesdays & Thursdays)
10:00-11:00 Class Time
11:00-11:45 Supervised Play, Outside Play (Weather Permitting)
11:45-12:00 Rest Room & Wash Hands
12:45-1:00 Rest Room & Wash Hands
1:00-3:00 Nap Time
3:00-3:30 Rest Room & Wash Hands
4:00-5:30 Stories, Games, Music, Supervised Play, Outside Play (Weather Permitting)
Children at Grace Day Care are placed in groups according to their ages and development. The following chart gives the names of the groups, ages, maximum number of children that can be in each group, and the minimum number of teachers with each class. This grouping is subject to change according to need and enrollment.
Group Age Number of Children Number of Staff
Sunshine Kids 3 & 4 20 2
Raindrops 4 & 5 20 2
Thunderbolts 4 & 5 15 1
Parent/Guardian Signature Page
I, _______________________________________ have read and
agree to comply with ALL rules and regulations as documented in the Grace
Day Care Parent Handbook. Please sign below and return to the Day Care office.
Note: you must have Adobe Reader installed to download and print PDF files. If you need the reader, click the following link to download it: